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BIAS is seeking an individual to join a team of energetic and committed professionals as Senior Office Administrator.

Responsibilities and duties include:

General Administrative Support

  • Manage stationary, office supplies & kitchen supplies
  • Assist CEO with special projects as required
  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • Schedule and coordinate meetings and appointments.
  • Open, sort and distribute incoming correspondence
  • Organise and manage the company filing
  • Mail out quarterly statements within 10 business days of quarter end
  • Coordinate maintenance of office equipment
  • Take ownership of efficiently running the office such that it creates a positive client experience.
  • Participate in updating client management system when needed

HR Administration

  • Format & place all advertisements for BIAS for the Royal Gazette.
  • Assist with various recruiting functions for both Bermuda and Cayman offices including candidate correspondence; information gathering; interview coordination; reference checks and maintaining candidate binders.
  • Handle confidential work with tact and discretion.
  • Maintain all personnel files – specifically Immigration and Personnel, Contract and Reviews and Vacation/Sick/Personal/Study Leave files.
  • Maintain performance management review schedule; preparing appraisals for completion and informing the CEO and Senior Managers on upcoming appraisals.
  • Organize both local and overseas work permit applications for the Department of Immigration and assist with staff relocation.
  • Administer profiling exams (KOLBE and DISC)

Personal Assistant to the CEO

  • Handling the daily activities of the CEO. This will include handling phone calls, meetings and appointments, updating diary.
  • Keeping the CEO updated about the recent updates like emails, letters and information of similar nature.
  • Coordinate travel plans, office scheduling and filing for Senior Executives.

If you are looking for a rewarding and challenging career, please submit your resume to hrrecruiting@bias.bm.

BIAS is an Equal Opportunity Employer.

© Copyright Bermuda Investment Advisory Services Limited and BIAS (Cayman) Limited, 2017. All rights reserved.