BIAS is seeking an individual to join a team of energetic and committed professionals as Senior Office Administrator.
Responsibilities and duties include:
General Administrative Support
- Manage stationary, office supplies & kitchen supplies
- Assist CEO with special projects as required
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- Schedule and coordinate meetings and appointments.
- Open, sort and distribute incoming correspondence
- Organise and manage the company filing
- Mail out quarterly statements within 10 business days of quarter end
- Coordinate maintenance of office equipment
- Take ownership of efficiently running the office such that it creates a positive client experience.
- Participate in updating client management system when needed
HR Administration
- Format & place all advertisements for BIAS for the Royal Gazette.
- Assist with various recruiting functions for both Bermuda and Cayman offices including candidate correspondence; information gathering; interview coordination; reference checks and maintaining candidate binders.
- Handle confidential work with tact and discretion.
- Maintain all personnel files – specifically Immigration and Personnel, Contract and Reviews and Vacation/Sick/Personal/Study Leave files.
- Maintain performance management review schedule; preparing appraisals for completion and informing the CEO and Senior Managers on upcoming appraisals.
- Organize both local and overseas work permit applications for the Department of Immigration and assist with staff relocation.
- Administer profiling exams (KOLBE and DISC)
Personal Assistant to the CEO
- Handling the daily activities of the CEO. This will include handling phone calls, meetings and appointments, updating diary.
- Keeping the CEO updated about the recent updates like emails, letters and information of similar nature.
- Coordinate travel plans, office scheduling and filing for Senior Executives.
If you are looking for a rewarding and challenging career, please submit your resume to hrrecruiting@bias.bm.
BIAS is an Equal Opportunity Employer.