BIAS is seeking an individual to join a team of energetic and committed professionals as Senior Office Administrator.

Responsibilities and duties include:

General Administrative Support

• Manage stationary, office supplies & kitchen supplies
• Assist CEO with special projects as required
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• Schedule and coordinate meetings and appointments.
• Open, sort and distribute incoming correspondence
• Organise and manage the company filing
• Mail out quarterly statements within 10 business days of quarter end
• Coordinate maintenance of office equipment
• Take ownership of efficiently running the office such that it creates a positive client experience.
• Participate in updating client management system when needed

HR Administration

• Format & place all advertisements for BIAS for the Royal Gazette.
• Assist with various recruiting functions for both Bermuda and Cayman offices including candidate correspondence; information gathering; interview coordination; reference checks and maintaining candidate binders.
• Handle confidential work with tact and discretion.
• Maintain all personnel files – specifically Immigration and Personnel, Contract and Reviews and Vacation/Sick/Personal/Study Leave files.
• Maintain performance management review schedule; preparing appraisals for completion and informing the CEO and Senior Managers on upcoming appraisals.
• Organize both local and overseas work permit applications for the Department of Immigration and assist with staff relocation.
• Administer profiling exams (KOLBE and DISC)

Personal Assistant to the CEO

• Handling the daily activities of the CEO. This will include handling phone calls, meetings and appointments, updating diary.
• Keeping the CEO updated about the recent updates like emails, letters and information of similar nature.
• Coordinate travel plans, office scheduling and filing for Senior Executives.

If you are looking for a rewarding and challenging career, please submit your resume to hrrecruiting@bias.bm.

BIAS is an Equal Opportunity Employer.